After confirming the details of the telework agreement with their superiors, employees should use the link of the telework agreement renewal email to request a telework agreement. Once they have submitted the telework agreement, they receive an email confirmation informing them that the agreement has been sent to the supervisor for verification. The supervisor then receives an e-mail generated by the system, along with the details of the telework agreement. Monitoring should check the details before approving or denying them. If the superior disputes this, the supervisor is required to indicate the reason for the case. The refusal email generated by the system is then sent to all parties involved. If the employee has been asked to review the agreement, the employee should click on the link in the copy of the refusal and file a corrected telework agreement. In addition, you should be aware that telework agreements need to be reviewed every year. Employees receive a renewal notification from DOI 30 days before their telework contract expires. If staff do not renew the telework contract or if the contract is not approved by administrative officials, employees receive an email generated by the system seven days before the telework agreement expires. If staff do not have an approved telework contract within one year, staff receive an additional warning to launch a telework agreement.
When the one-year mark expires, employees will only be able to telework when an approved telework agreement has been reached through the Microsoft Office 365 Telework Agreement Form. To access the agreement, copy this URL www.doi.gov/sites/doi.gov/files/uploads/doi_telework_agreement_form_v2.1.pdf in Internet Explorer or Adobe Reader. It is not open in Google or with most browsers, nor with most PDF readers. As we prepare for our employees to expand the use of telework in response to the spread of coronavirus (COVID-19), we have updated the instructions for coding telework hours in QuickTime during the pandemic. All hours of telework since last week`s COVID 19 pandemic statement should be coded with the following indicator codes for the pandemic telework situation. These codes must be used regardless of whether or not the hours were worked on an employee`s basic telework day. Subject: This self-certification list aims to assess the overall safety of the alternative workstation of all teleworkers. Any staff member with an approved telework agreement must read and complete this checklist. As a reference, you`ll find here the updated resource guide for staff encode telework hours in QuickTime during the COVID-19 pandemic. This document is also recorded on the staff page of the SharePoint site of the covid-19 division. We hope everyone will be well and healthy.
As part of the response to the COVID 19 pandemic, all federal authorities have been ordered to maximize telework for federal staff (including, where appropriate, mandatory telework) while covering critical labour needs. We understand that not everyone is aware of the abundance of information and instructions available on the OPM website. As a result, Telework Resources for the Federal Community summarizes some of the resources available on www.telework.gov that you might find useful if we can navigate through these unprecedented times. OPM has created a website (www.opm.gov/policy-data-oversight/covid-19/) dedicated to covid-19 guidelines, including a recent Coronavirus Fact Sheet containing additional instructions and answers to frequently asked questions about evacuation payments during a pandemic health crisis. Before an employee can telework and before a telework agreement is reached, the supervisor and staff must complete the necessary telework training available in the department`s learning management system, DOITalent.